Your seating chart — easy to plan, beautiful to present.
Design your room with tables, seats, dance floor, bar and more via drag & drop. Assign your guests and export the finished chart as a PDF, poster or digital QR code. Completely free, no app required.
Start for free — no credit card required
One chart, three ways to use it
You decide how your seating chart reaches your celebration — classic print, digital, or both.
Plan
Recreate your venue visually, arrange tables and assign guests to individual seats — instead of juggling spreadsheets and sticky notes.
Export the finished chart as a print-ready PDF or poster — for the board at the entrance, an easel or a beautiful frame.
Share digitally
Optionally via QR code or link: guests who prefer their phone can also find their seat by name search — handy for larger celebrations.
Your finished seating chart in three steps
No spreadsheets, no paper chaos — you plan directly in the room.
Design the room & assign guests
Drag round, rectangular and oval tables, the dance floor, stage, bar and buffet onto your plan. Assign guests via drag & drop — or let them be seated automatically.
Pick a style
From a watercolor garden to a Gatsby ballroom: pick an illustrated style that matches your celebration — your chart becomes part of the décor.
Print or share
Export the finished chart as a PDF or poster for the entrance — and optionally share it as a QR code or link on top.
A planning tool that's actually fun
Everything you need for your seating arrangement — without a spreadsheet in sight.
Not a dry grid — an illustrated scene
Your chart looks lovingly hand-drawn: many styles are ready to pick, from playful watercolor to an elegant ballroom. What you design on screen is exactly what ends up on paper.
Changes until the very last minute
A cancellation, a surprise guest, two people who really shouldn't sit next to each other: simply move guests around and re-export the PDF — in a minute instead of an evening.
Optional: name search on the phone
If you like, share the chart via QR code as well: guests type their name and the chart zooms to their seat. A bonus for larger celebrations — it only replaces the printed board if you want it to.
The seating chart is just the beginning
Photogala comes with the full toolbox for your big day — every tool is included for free.
Guest list
Manage all guests in one place, sort them into groups and pull them straight into the seating chart.
Menu card
A digital menu with photos of your dishes — optionally print-ready as a PDF in several designs.
Day schedule
Share your timeline with every guest: ceremony, reception, dinner, party — everyone knows what happens when.
RSVP & responses
Guests confirm or decline online and answer your questions — menu choice, allergies, accommodation.
DJ wishlist
Your guests request songs right from their phones — the dance floor stays packed, guaranteed.
Info & custom pages
Directions, dress code, hotel tips: all answers on one page instead of twenty times in the group chat.
And once the party starts: never lose a single photo
The seating chart gets your guests to their tables — the Photogala gallery then collects every moment they capture.
All your guests' photos in one place
Your guests scan a QR code and upload photos and videos straight to your shared gallery — in full original quality instead of WhatsApp pixel mush.
Live slideshow on the big screen
The best shots appear in real time on a screen or projector — and your guests upload even more.
Every photo of you — found instantly
AI face search groups every shot by person. Find every picture of you, grandma or the best man in seconds.
Your guest list stays private
Names and seating arrangements are personal data — Photogala is built GDPR-compliant from the ground up.
For your guests only
The seating chart is only reachable via your private QR code or link — never publicly discoverable.
EU GDPR compliant
Your data is stored encrypted on European servers. No sharing with third parties, no ads.
Full control
You decide what guests see — and can permanently delete everything at any time with one click.
Everything included — no fine print
- Seating chart tool completely free
- Design your room & tables via drag & drop
- Automatic seating with rules
- Many lovingly illustrated styles
- Print-ready export as PDF & poster
- Optional: QR code with name search
- No app, no account for your guests
- Menu, schedule, RSVP & more included
- In English and German
- Fast support via email
The seating chart and all tools stay free — photo galleries are a fair one-time payment
Starting from 39 €
Pay once instead of a subscription: unlimited photos in original quality whenever you need more than the free gallery.
Couples who planned with Photogala
“We had the watercolor-style chart printed as a poster — the board at the entrance was a real eye-catcher, and the planning before was finally stress-free.”
Anna & Markus
Wedding with 90 guests
“Moving tables instead of copying spreadsheet rows. When two guests cancelled last minute, the new chart was exported in two minutes.”
Julia & Daniel
Wedding with 60 guests
Frequently asked questions
Is the seating chart really free?
Can we print the seating chart?
Is the export suitable for large formats?
Do our guests need an app or a phone?
Does the chart support round tables, a dance floor and a buffet?
Is there automatic seating?
What happens to our guest list?
Does this work for birthdays or corporate events too?
Your seating arrangement is waiting
Plan your seating chart in minutes — free and without a subscription. Print it, hang it up, done. And if you like, the same gallery later collects every photo of your celebration.