Guest List & Import

You already have the list. It's just in the wrong file.

Import your Excel file, seating plan and place cards follow – at night the same page becomes the photo gallery.

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Setup in 5 Minutes
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One list for everything

Typed once. Used everywhere.

Seating plan and place cards read from the same row.

Got an Excel file? Just import it – no retyping.

One list, six uses

Real recordings from a demo wedding.

1 / 5

The list everything reads from

Groups, RSVPs, meal per course, dietary notes – one row per guest.

All of this comes with your own event.

One-time payment — No subscription

Starting from 39 € / one-time

Setting it up takes five minutes. You can build and view everything before you decide.

  • No App Required
  • Setup in 5 Minutes
  • 30-Day Money Back
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Key Features

Everything you need to make your event unforgettable.

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118

Guest List

Names, plus-ones, replies, allergies, table wishes — kept in one place. Seating plan, menu, place cards and reminder emails all read the same list.

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100

RSVP

Every guest gets their own link. One tap to accept or decline, plus plus-ones, menu choice and your own questions — and you always know where you stand.

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14/14

Seating Plan

Arrange tables, dance floor and stage by drag and drop, seat people straight from your guest list — and on the night everyone finds their place with a scan instead of a paper board in the lobby.

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A4 · A7
PDF

Print Templates

Place cards with name and table, table numbers, menu cards and QR posters — as a print-ready PDF, filled from the same guest list that feeds the seating plan.

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96

Digital Menu

Courses, dishes, photos and allergens on one page your guests open with a scan — and the same menu as a print-ready PDF for the table.

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Questions about the guest list

1Can we bring in our existing Excel list?
Yes. The import accepts .xlsx, .xlsm, .xls, .csv, .tsv and .txt. Delimiters and column headers are detected automatically, across languages; first and last name can be merged, and even a file with no header row works. Columns Photogala doesn't recognize are ignored. Before anything is imported, a review step shows you what will actually be created. What isn't possible is the address-book route: there is no import from Google, Outlook or phone contacts.
2What do custom columns give us that a spreadsheet doesn't?
The difference is the type. A custom column is text, number, select, checkbox or date — "hotel", "shuttle?", "gift received" — and up to 30 values fit on one guest. Labels and select options are translatable, and if you later rename a column or change its type, the values already entered stay.
3What is free, and what costs money?
Keeping the list costs nothing: adding guests, importing them, building columns, evaluating answers, drawing the seating plan and building the invitation are free on every plan. Money starts at delivery. Five actions hang on the guest limit — the public seat search for guests, seating exports and printing, personal RSVP links, the full digital invitation and the guest list export. Free covers those up to 20 guests, then Plus (39 €) up to 75, Premium (69 €) up to 250 and Deluxe (119 €) with no guest limit. Exporting the list as Excel, CSV or PDF is a separate right on top of that, included from Plus upwards.
4How many guests fit in the list?
Up to 1000 records — a technical ceiling that is the same on every plan. Companions are records of their own and count in full. Alongside that: 30 custom column values per guest, up to 20 meal choices and up to 3 seating wishes. Don't confuse this with your plan's guest limit: that one only decides when you may deliver, not how many names the list may hold.
5Does Photogala send invitations or reminders to our guests?
No, and there's no point in glossing over it: there is no sending channel towards the guest list — no guest email, no SMS, no WhatsApp and no automatic reminder to everyone who hasn't replied yet. You hand out the link and the QR code yourself, by messenger, on the printed card or on the table. The personal RSVP links can be exported as a name-and-link list, which you then send out yourself — that export is one of the five delivery actions, though, so from guest 21 onwards it needs a paid plan.
6How are companions handled?
A companion is a full record, linked to the main guest. It has its own name, its own meal choice, its own dietary note, its own seat and its own place card. You can allow up to 10 companions per guest; they count towards the limits like everyone else.
7Can our guests see the guest list?
No. The list is for admins only and is never delivered through the guest-facing pages. There is deliberately no public "who's coming" link and no name picker to click. When a guest registers via QR, they never learn whether their name matched an existing record. The only place names are found is the seat search on the event day — and it shows the searcher the table and seat for their own name rather than listing anyone.
8Can we start a year before the wedding?
Yes, and it costs you no storage time. Your event's storage period doesn't start when you register, but with the first photo in the gallery (on the paid plans, with the tenth). So you can build the list, import it, place the tables and set up the menu months in advance without any clock running. It only starts once the first pictures are uploaded.

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No App Required
Setup in 5 Minutes
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