Five printed pieces for one day. Or one QR code on the table.

No. Scanning the code or opening the link is enough, everything runs in the browser. The invitation does not even create a session — someone who only takes a look never shows up in a participant count later.

All eleven tools are unlocked on every plan, including the free one — adding guests, placing tables, writing the running order, maintaining the menu, designing the full invitation and viewing it in the preview all cost nothing. What you pay for is delivering it. Up to 20 guests that is free; from guest 21 the server blocks five actions: the guest seat search, the seating export and print, the personal RSVP links, the full invitation and the guest-list export. For a paperless celebration the first two are the decisive ones: they hit the code on the table and the printed backup chart at the same time. Two of the five also depend on the plan regardless of guest count: publishing the full invitation and the guest-list export — both from Plus at 39 €. The save-the-date stays free on every plan. The free gallery holds 50 photos, no videos and 15 uploaders; the photo wall, photo tasks and the leaderboard, by contrast, are gallery features and only start at Plus and Premium respectively.

No — and this is where paperless does not automatically mean less work. Photogala produces the code, not the delivery: no email dispatch, no SMS, no WhatsApp, no reminder to guests who have not answered yet. The route to the guest stays analogue or runs through your own messenger — as a message, on a card, or on the stand on the table. For the replies there is also a personal link per guest, which you export as a list and pass on yourself; on the free plan up to 20 guests.

Then the code does not work, and that is the honest answer. A printed chart needs no network. So: print the seating plan as a poster even when nothing else goes to print, and print the schedule from the browser if you need it — there is no PDF or calendar export for the schedule. Watch the gate while you do: the seating print sits behind the same 20-guest limit as the seat search, so with more guests the fallback needs a paid plan too. And ask the venue about the Wi-Fi beforehand; in vaulted cellars and old barns that single question decides the whole plan.

Yes. Drag a guest to a different seat in the plan and the seat search shows the new one from that moment on. If you have already designed a poster or a table list from that plan, the design studio flags the inserted plan blocks as outdated and refreshes them in place; place cards and table numbers are pulled fresh from the list on the next export run anyway. The cards you already printed, though, you have to run off again yourself.

No. The storage window is triggered by the gallery, not by the calendar: it begins with the first uploaded photo (with the tenth on the paid plans), not when you create the event. So the guest list, the seating plan, the running order and the menu can all be in place months earlier without anything counting down.

No. What sits on a dish are freely typed notes such as vegan or gluten-free. There is no stored allergen catalogue, no mandatory fields and no validation. The binding answer stays with the kitchen and the service staff — exactly as it does with a printed card.