Everyone knows what happens next
A timeline your guests read on their phones — from the ceremony to the last dance. With an up-next line that moves along by itself.
Free · no credit card · ready in 2 minutes
- No app — guests scan the code and upload
- Guests need no account
- Photos in original quality, not compressed
Why a shared timeline calms the day down
Every event has a running order — usually as a list in the couple's head and a second version at the venue. The guests have neither, so they spend the day asking: when is dinner? when is the speech? when does the bus leave?
A shared schedule answers those questions before they are asked. Guests open it through the same link as the gallery and see the day's items with times and a short description.
When something shifts — and something always shifts — you change one time and everyone sees the new one. Internal items that only concern the team can stay hidden.
What the schedule does
One running order for guests and one for the team, built from the same items.
Several schedules
Ceremony, evening party and next morning's brunch can be separate plans — or sections of one.
Ready-made templates
Typical running orders for weddings and parties as a starting point you adapt instead of starting blank.
Up next
The gallery's home screen shows what is on now and what comes next, with nobody having to scroll.
Guest view
Readable on a phone, including for guests opening the link for the first time.
Internal items
Setup, deliveries, the photo shoot — items only your team should see stay invisible to guests.
Printable
The running order as a PDF for the venue, the DJ or the best man.
From a rough order to a shared plan
Create the plan
Pick a template or start empty, depending on how unusual your day is.
Add the items
Time, title, short description. That is usually all it takes.
Set visibility
Decide which items guests see and which stay internal.
Share it
Through the gallery, by link, or as a QR code on the table.
Who needs a shared running order
Weddings
A day with ten programme items spread across two locations and twelve hours.
Corporate events
A programme with speeches, awards and a buffet — visible to everyone attending.
Birthdays
Even a party with three fixed points runs better when everyone knows them.
Event planners
A production plan for the team and a reduced version for guests, without maintaining two documents.
Shared schedule, printed notice and word of mouth
The difference is how often somebody has to ask.
| Feature | Photogala | Alternatives |
|---|---|---|
| A last-minute shift | Change the time, everyone sees the new one | The notice stays wrong and word has to go round |
| Internal items | Hidden from guests, visible to the team | Either everyone sees everything or you keep two documents |
| Guest access | On their own phone, whenever they want | One notice by the entrance you have to go and find |
| What is on right now | The up-next line moves along by itself | You work out where you are in the order yourself |
| Handover to DJ and venue | A PDF of the same version | An older draft by email |
A last-minute shift
Change the time, everyone sees the new one
The notice stays wrong and word has to go round
Internal items
Hidden from guests, visible to the team
Either everyone sees everything or you keep two documents
Guest access
On their own phone, whenever they want
One notice by the entrance you have to go and find
What is on right now
The up-next line moves along by itself
You work out where you are in the order yourself
Handover to DJ and venue
A PDF of the same version
An older draft by email
How often will you repeat the time?
Create your event and add what happens when. Guests read the running order on their phones, and a change is one line, not twenty messages. Part of every event.
Add your running order — freeStart free, no credit card
Get started with Photogala
Collect every photo and video from your event — pick the package that fits.
Buy now, use it whenever. Your storage period only starts with the 10th uploaded photo — not on the purchase date — and then runs continuously, so guests can add photos during every part of your event.
Event Schedule is included in every plan — the free one too.
Upgrade anytime — you only pay the difference.
Full details for every plan below.
Plus
Collect every guest photo in one beautiful gallery.
- High Quality Uploads
- Seating plan for 75 guests
- Photo WallNEW
- Event Planning Tools (RSVP & Guest Replies, Guest List Manager, Digital Invitation …)
- Unlimited Albums
- Downloads (Single & Bulk)NEW
- Dark Mode
- Photo Liking
- Custom QR Codes
- QR Template DownloadsNEW
- +3 more features
- Live Upload (FTP / WebDAV)(from Premium)
- Smart Albums(from Premium)
- Sharing & Comments(from Premium)
- Photo Challenges (Full Suite)(from Premium)
- +10 more in higher tiers
Premium
The full experience — guests engage, you get the best photos.
- High Quality Uploads
- Live Upload (FTP / WebDAV)NEW
- Seating plan for 250 guests
- Photo Wall
- Event Planning Tools (RSVP & Guest Replies, Guest List Manager, Digital Invitation …)
- Social Features (Share, Comment, Like)NEW
- Unlimited Albums & Smart AlbumsNEW
- Photo Challenges (Full Suite)NEW
- Points & LeaderboardNEW
- Achievements & ImportNEW
- +18 more features
- AI Tools (Filter & Face Recognition)(from Deluxe)
- GPS Map View(from Deluxe)
- Real Rewards(from Deluxe)
- Photo Wall Logo(from Deluxe)
Deluxe
AI-powered, fully branded, completely hands-free.
- High Quality Uploads
- Live Upload (FTP / WebDAV)
- Seating plan for any number of guests
- Photo Wall (with Logo)NEW
- Event Planning Tools (RSVP & Guest Replies, Guest List Manager, Digital Invitation …)
- Social Features (Share, Comment, Like)
- Unlimited Albums & Smart Albums
- Photo Challenges (Full Suite)
- Points & Leaderboard
- Achievements & Real RewardsNEW
- +22 more features
Starter (free of charge)
Your moments, your stage, create your first digital photo gallery completely free of charge.
- High Quality Uploads
- Seating plan for 20 guests
- Event Planning Tools (RSVP & Guest Replies, Guest List Manager, Digital Invitation …)
- Unlimited Albums
- Dark Mode
- Photo Liking
- Custom QR Codes
- Photo Wall(from Plus)
- Downloads (Single & Bulk)(from Plus)
- QR Template Downloads(from Plus)
- Invitation QR Downloads(from Plus)
- +2 more in higher tiers
Uploader Definition: All guests who upload at least one photo or video count as uploaders. Unlimited guests can still view the gallery.
Fair Use Storage: Storage is sized for normal event usage. Reach out if you need unusually large galleries.
After expiry: After the storage period the gallery is closed to guests; as the organizer you keep 30 days of ZIP-download access, then it is deleted.
Event schedule questions
Can I create several schedules?
Do guests really see every item?
What happens if something shifts?
Are there templates?
Do guests need an app?
Can I print the running order?
Can people see what is on right now?
Is the plan still available after the event?
Related Features
Discover more powerful tools for your event.
Event Info
Venue, directions, parking, dress code, contacts and places to stay — on one page that is always current. Instead of four separate messages from three months ago.
Learn more >Music Requests
Guests scan, request a track and vote on everyone else's. The DJ gets a sorted list instead of twenty shouted requests between two songs.
Learn more >Budget Planner
Categories, planned costs, actual payments and what is still outstanding in one place — with quantities that come from your guest list instead of a guess.
Learn more >Ready to Get Started?
Create your event in minutes. No credit card required.