The admin area

The admin area is your command center. On its home screen (the dashboard) you see at a glance how lively your gallery is, what’s still to do, and from here you jump into every other area of your event. This guide explains every card, button and strip on the dashboard – and how to get there in the first place.

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The dashboard: quick actions and features on the left, checklist, statistics and the live wall on the right.

Who sees the admin area?

The admin area is meant for hosts (owners) and admins. Only someone with the admin role gets in – everyone else (plain guests, but also plain moderators) sees a “no permission” notice instead.

Note

Moderators approve photos not from the dashboard but from the separate moderation page. Someone who should only review photos needs no full admin access – see roles & permissions.

How to reach the dashboard

First, a correction to a common assumption: the profile menu in the top right has no dedicated “admin area” entry. Guests, moderators and hosts all move around in the same gallery; you open the admin area from within the gallery.

1. Unlock your event and sign in. The full process is in the access your event guide.

2. Open your admin access from within the gallery. You land directly on the dashboard (the home screen of the admin area).

3. Get your bearings from the header at the top:

   • Event selection (button with event logo and title): if you own several events, switch between them here.
   • Global search (a search bar on desktop, a magnifier icon on mobile): jump quickly to photos, users or areas.
   • “View gallery”: opens your event exactly the way your guests see it.
   • Profile menu in the top right (“My Account”): account settings, language, help and sign out.

4. Use the sidebar on the left (with the app logo and an “Admin” badge at the very top) as your map to every other area.

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The profile menu holds “View gallery”, account settings, language, help and sign out – but no separate “admin area” entry.

Tip

Inside the admin area, the app logo in the top left (with the “Admin” badge) always takes you back to the dashboard. “View gallery” switches to the guest view and back.

Note

In the demo event you run with a guest session plus owner role; a demo banner (“Demo mode”) then appears at the top. Changes in the demo are not kept permanently.

The two setup buttons in the top right

Just above the dashboard grid are two buttons that help most at the start:

• “Setup Event” (wrench icon): opens the guided setup wizard, which walks you step by step through the essentials – title, logo, cover image, style and more. You’ll find the whole process in the setup checklist guide.
• “Start Tour” (question-mark icon): launches an interactive product tour of the admin area. It highlights the individual elements one after another and shows you where everything is.

Tip

Click through the tour once before you start. It saves a lot of hunting later, because you’ll know where each feature sits.

Notice strips at the very top

Depending on the situation, notice strips appear above the dashboard grid. They only show up in context – don’t worry if you see none:

• System and event notices: short messages about your event.
• Upgrade nudges: rotating tips or discounts (free tier only, not on branded events). You can dismiss them with the “X” for 24 hours; they lead to the pricing page.
• “Discover what Premium unlocks”: a card with up to three demo galleries (“See live demo”) – free tier only, hidden on paid tiers and on branded events.

Quick actions (“Quick Features”)

The left column starts with the “Quick Features” card. Each tile takes you to a task in one click:

Tile	Button	Where it goes
Open your gallery	Open	Your guest gallery
Invite others to contribute	Share	Opens the share dialog with the event link
Manage uploads	Manage	Gallery overview incl. moderation
Manage Albums	Manage	The albums manager
Manage Tasks	Manage	The tasks manager
Download QR code	Download	Design Studio for QR / print templates

Note

The “Manage Tasks” and “Download QR code” tiles only appear if the matching feature is included in your tier (or your role allows it). If a tile is missing, that’s down to your tier – see pricing & upgrade.

The share dialog: clicking “Share” opens a dialog with the copyable event link. Best practice: test the link yourself once, then hand it out by QR code or message. Every way to invite guests is covered under invite guests.

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The “Quick Features” card: open your gallery, invite others, manage uploads and more – each tile takes you to a task in one click.

Features at a glance (“Features”)

Below the quick actions, the “Features” card shows the on/off status of the key features. Each row has an icon, the name, a short description and a button on the right:

• Green icon = feature on, red icon = feature off, lock = not included in your current tier.
• The gear on the right jumps straight to the matching settings subpage.
• If a feature is not in your tier, the row is greyed out, carries a lock and the note “Upgrade your tier to unlock this feature.” The up-arrow button then leads to the pricing page, where the cheapest matching plan is highlighted.

Listed are: Tasks, Points for Solving Tasks, Likes, Uploading for Common Users, Moderation and Privacy Settings. Via the gear, Tasks/Points/Likes take you to the feature settings; Uploading/Moderation/Privacy take you to the privacy settings.

Note

On branded events, rows that aren’t in the tier are hidden entirely rather than greyed out.

Right column: checklist, statistics, live wall

Your setup checklist

The “Checklist” card shows the next up to three open tasks (by category). Each task has:

• A checkbox to tick off – completed tasks are struck through and marked green.
• An optional chain icon on the right that opens a menu with direct actions, e.g. “jump to the matching setting”.
• At the bottom left, “Manage Checklist” opens the full setup checklist.
• At the bottom right, “View All” / “View Less” expands or collapses all tasks.
• When everything’s done, “All tasks completed!” appears with a congratulations note.

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“Manage Checklist” opens the full view with every task by category.

Reading your statistics (“Event Statistics”)

The “Event Statistics” card is your live pulse. Important: the values update in real time (over WebSocket) – you can also refresh manually with the circular-arrow at the top right. Depending on your enabled features you’ll see:

• Uploads: Published; with moderation active, also Needs Approval and Unpublished; plus Recycle Bin.
• Achievements: Gained and Claimed – only if achievements are in your tier.
• Tasks: Solved – only if tasks are in your tier.
• Uploaders: number of contributors, shown as “X / limit” where a limit applies.
• Visitors: Registered (registered visitors).
• Media Limits (only if a limit is set): Photos and Videos with a progress bar; at 90 % a “limit almost reached” warning appears.
• Storage period: the state of your gallery – e.g. “starts when the gallery is created”, “not started yet – begins with the 10th photo”, “stored until a given date”, “stored permanently” or “expired – X days of access left for the ZIP download”. The “Extend” button leads to the pricing page.
• Storage Usage: “Space used: X of Y GB” or “(No limit)” with a progress bar. Warnings: “Storage almost full” from 90 %, “Consider managing storage” from 75 %.

At the very bottom, “View Detailed Statistics” leads to the full event statistics.

Tip

Keep the statistics card open on the event day – the numbers run live. When storage or media limit nears 90 %, empty the recycle bin or extend your plan.

Starting the live wall (photo wall)

The “Live Wall” card starts a real-time slideshow of your photos on an external display or TV:

1. Copy the photo-wall link from the read-only “Gallery URL:” field with the “Copy Link” button (it briefly changes to “Link Copied”).

2. Open the link on your TV or projector – or click “Open” to start the photo wall right here. Use “Share” to hand out the photo-wall link via the share dialog.

3. Adjust the look via the gear at the top right (opens the photo-wall settings).

The full setup of the photo wall is in the photo wall setup guide.

Note

The live-wall card only appears if the photo-wall feature is included in your tier.

Every area in the sidebar

The left sidebar is your map through the admin area. Depending on your tier and branded events, some entries are hidden:

Main

• Dashboard – this home screen.
• Checklist → setup checklist.

Gallery

• Gallery Overview – gallery overview incl. moderation.
• Albums → albums manager.
• Gamification → tasks, achievements, rewards.
• Full Download → download & export.

Management

• Registered Users → registered users.
• Protection → invite guests, roles & permissions, ban users.
• Print Invitations → Design Studio with QR / print templates.
• Settings → general, style, features, privacy, image quality, photo wall.

Below the categories is an upgrade / package box or a discount callout (not on branded events) leading to the pricing page. The Administration entry is only relevant to global platform admins and has no meaning for regular hosts.

Moderation has its own section

The day-to-day moderating (approving photos, handling reports, restricting guests) is grouped in its own section: For moderators. You reach it through the profile menu → Moderation – and you can hand the role to helpers without full admin access.

When something doesn’t look as expected

• “No permission”: anyone who isn’t an admin (say a plain moderator or guest) lands on a notice page instead of the dashboard. Check access and role – see roles & permissions.
• Event deleted or expired: a top banner then offers states like “Restore event (free)”, “Restore & extend”, “Extend plan” or “expires in X days”. See recycle bin and pricing & upgrade.
• No event yet: if you have no event, the admin area shows your event list or redirects to your first event.
• Tiles or rows missing: “Manage Tasks”, “Download QR code” and some feature and statistics groups only appear if the feature is included in your tier or enabled.
• Statistics show 0 or stale values: click the circular-arrow to refresh; otherwise the values update live anyway.
• Storage or media limit near 100 %: a red warning – empty the recycle bin or extend your plan.

Best-practice tips

• Before the party, click “View gallery” once and check everything from the guest’s point of view.
• Work through the checklist from top to bottom – it walks you through every step you need.
• Click through “Start Tour” once to learn the layout.
• Test the live-wall link in advance and open it on a TV or projector at the venue.
• Leave the statistics card open on the event day – the values update live.
• Keep an eye on the storage period and “Extend” in good time.