Moderation & safety

The Moderation & Safety tab answers exactly one question: what gets checked before it appears in the gallery — by hand or automatically? Here you set photo pre-approval, switch the AI content filter on or off, and decide whether moderators see the approval bar right on the gallery page.

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Settings → Moderation & Safety: photo approval, the approval bar and the AI content filter. ① Photo Approval System – the counter 1/1 says this tab asks exactly one question. ② the two answers: Yes, review first holds every photo back until you approve it; No, show immediately right below it (active here) puts it straight into the gallery. ③ the bar that stays at the bottom: Show Preview and Save Changes (just Save on a phone). Further down the same page come the Show approval bar in the gallery switch and the AI Content Filter.

Two things have moved out of here

The tab used to be called “Privacy & moderation” and was twice this size. Since the August 2026 rebuild:

• Who gets in — gallery protection, the default invitation code, user permissions and the guest experience — lives in the Access tab (/admin/settings?tab=access). See below: What moved to the Access tab.
• The danger zone (“Dangerous actions”, deleting the gallery) lives in the General tab, right under the event basics. See General settings.

The address of this tab was deliberately not renamed: ?tab=privacy still works, so old bookmarks and printed links stay valid.

Reaching the area

1. Open your event’s admin area — via the profile menu in the top right (Admin portal) or directly through the admin route. How to get into the admin area is covered in Access your event.

2. In the left sidebar, in the Event group, choose Settings. You land on the Overview first, a grid of tiles with one sentence per area.

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   Settings open on the Overview. The “Moderation & Safety” tile reads: what gets checked before photos appear. ① the tab row with every area – it is wider than the window and scrolls sideways; on a phone only three tabs fit at once, ② one card per area, each with a line about what it holds, ③ the bar that stays at the bottom: Show Preview opens the gallery with your changes, Save Changes (just Save on a phone) commits them.

3. Click the Moderation & Safety tile, or the tab of the same name (shield icon). Direct link: /admin/settings?tab=privacy. Inside, the tab is headed “Moderation & Safety” with the subline “What gets checked before it appears in the gallery — by hand or automatically.”

Note

Save behaviour (applies to ALL options on this tab): changes are not saved immediately. Each selection marks the tab with a red dot ●. Only the Save changes button at the bottom persists everything. If you leave the tab with unsaved changes, a warning appears. The Jump to a setting on this page… field at the top jumps straight to the matching setting and highlights it briefly.

How the tab is laid out

The tab has become short — it holds only three things, in this order:

1. 1/1 – Photo approval system (premium) — the step marker left of the heading counts numbered blocks only, and here there is exactly one.

2. Show approval bar in the gallery — a toggle right under the approval question, without a number.

3. AI content filter — no number, but an AI badge instead.

Note

On brand-managed events the whole tab can disappear: it is only shown when at least one of the two features (content moderation or the AI filter) is enabled for the event.

1/1 Photo approval system (pre-moderation)

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1 Pick one of the two options: Yes, review first holds every photo until you approve it, No, show immediately puts it straight into the gallery. 2 Save Changes. The switch only affects future uploads.

Caution

This is a premium feature (content moderation). Without the right plan, the block is covered by a premium overlay and the choice is locked. See Upgrade & plans.

Under Photo approval system you answer: Should photos be approved before they are shown publicly?

• Yes, review first — best for corporate galleries and professional settings. New uploads land as Pending in the approval queue and become visible only after you approve them.
• No, show immediately — ideal for weddings, family galleries and casual gatherings. Photos appear right away.

How to work through the queue is covered in Moderation.

Show approval bar in the gallery

Right under the approval question sits the toggle Show approval bar in the gallery — “Show the moderation status tabs directly on the gallery page”.

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1 Flip the switch on Show approval bar in the gallery. 2 Save Changes. You then see waiting photos right in the gallery and approve them there instead of switching to the admin area every time.

• On: moderators and admins see a bar on the gallery page itself with the tabs Published / Pending / Unpublished and can filter there without opening the moderation page.
• Off: the gallery page looks the same for everyone; approving happens exclusively in Review & Reports.

The toggle is locked while content moderation is not part of your plan.

AI content filter (NSFW)

Caution

This too is a premium feature (AI NSFW filter). Without the entitlement the switch is locked. See Upgrade & plans.

Instead of a step number this block carries an AI badge. The card inside is called Content safety filter and has a switch. When enabled, the AI automatically filters inappropriate content.

At the bottom of the tab: the AI badge instead of a number, below it the content safety filter with its switch – off here.

1. Turn on the Content safety filter.

2. An info box Auto-moderation active appears. Its text depends on the photo approval system:

   • Pre-moderation on: NSFW uploads are automatically not published, while other uploads wait for manual review.
   • Pre-moderation off: NSFW uploads are automatically not published, while safe uploads are published immediately.

3. Optional: enable Also scan existing media / Re-evaluate existing media to run already-uploaded photos through the filter after the fact. If a scan is already running you see Scan already in progress with a countdown — just wait for it to finish.

Note

Fine-tuning only in developer mode: a collapsed Advanced options section with the protection level (Relaxed / Moderate / Strict / Very strict, default “Moderate”) and the option Automatically reject questionable content is only visible when developer mode is active. In normal operation the default “Moderate” is sufficient.

You can see the AI’s results and statistics under AI processing.

Example: filter and pre-moderation together

You switch on pre-moderation and the content safety filter. A guest uploads three photos: two harmless dance shots and one snapshot the AI rates as unsuitable. The result: the snapshot is not published right away and never even reaches your queue; the two dance shots sit under Pending waiting for your click. Without pre-moderation those two would have been visible immediately – the third one still would not.

What moved to the Access tab

Everything about getting in now sits in the Access tab (/admin/settings?tab=access, key icon). It also swallowed the former Manage invitations page: the invitation codes render right below in the same view, and the “simple” and “advanced” modes are gone.

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Settings → Access: gallery protection, user permissions, guest experience and the invitation codes in one place. ① the tab row with Access open, ② gallery protection with three choices: Password Protected (guests need a code), Completely Private (Advanced) (only invitations you create yourself work, the default code is off) and Open Access (anyone with the link can view), ③ Save Changes at the bottom. Further down the page come the guests' default permissions and the Invitation codes card.

The heading there reads “Gallery access”, and the numbered blocks run 1/2 Gallery protection (who gets in) followed by 2/2 User permissions (what guests may do):

• Gallery protection — the three mutually exclusive options Password protected (with the default invitation code and the checkbox “Include default invitation code in QR code”), Completely private (custom invitations only) and Open access (with the default guest roles Viewer and Contributor). In detail: Invite guests and Roles & permissions.
• User permissions — View-only gallery (only admins upload, with the yellow upload restriction warning) or Open sharing (guests may contribute photos).
• Guest experience — an unnumbered, collapsed section with three checkboxes (see below).

Tip

Which access should I choose?

Situation	Recommendation
Private wedding / family celebration	Password protected + an easy-to-share default code
Public festival, everyone should join in	Open access + Contributor role
View-only event (guests should not upload)	Open access + Viewer role
Sensitive corporate event, tightly controlled	Completely private + custom invitations

Guest experience (collapsed section in the Access tab)

The Guest experience section is collapsed by default and carries no step number. Expand it (or use Show all advanced options at the top). It holds three checkboxes:

Quick gallery access — guests enter the gallery instantly; a random nickname is assigned automatically. For a password-protected or private event an extra note says that guests still have to enter the password — only the nickname selection step is skipped.

Guests must choose a name — off by default. Without this option, guests who don’t enter a name automatically get one like FlashMaster4823. Once you tick it, this changes for your guests:

• The welcome dialog with the name prompt can no longer be dismissed — the Later button disappears.
• The shortcut Surprise me, which fills in a random nickname, is hidden.
• Submitting empty does not work: the button stays inactive while the field is empty, and no name is invented in the background either.

The admin hint next to it says when it pays off: useful for corporate and club events; at private parties, requiring a name tends to cost uploads, so better left off there.

Show event branding on login page — displays your logo, cover image and title on the password/login page. Disabled, guests see a generic page.

How to switch one of these on

1. Tick the box in the row you want – in the picture below that is ① Quick gallery access.

2. Tap Save changes at the bottom (②). Only then does the option take effect for your guests – without this step it reverts the next time the page loads.

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① the checkbox row, ② the Save Changes button at the end of the page – everything else in the tab sits between them, and the button stays visible while you scroll.

Note

Quick gallery access and Guests must choose a name pull in opposite directions: one skips the name step, the other enforces it. With both on, the name requirement wins — the dialog still appears and has to be filled in. What the name dialog looks like from the guest side is covered in Join an event.

Deleting the gallery — now in the General tab

The danger zone (“Dangerous actions”) is no longer here. It sits in the General tab below the event basics and is still visible to the owner only: the Download archive backup reminder, the red expandable section, the DELETE type-to-confirm field and the final confirmation dialog. The full description is in General settings.

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Above the dangerous actions sits Download archive. Tap Go to download first and secure every photo — once the gallery is deleted none of it can be recovered.

Danger

A deleted gallery is gone permanently — photos, videos, comments, settings and invitation codes are removed irreversibly. Individual deleted photos can be restored via the Recycle bin, but a deleted event canNOT. Download an archive first, see Download & export.

Approval workflow

As soon as pre-moderation is active or the AI filter holds content back, new media land in the approval queue.

1. In the left sidebar, in the Gallery group, open Review & Reports (route /admin/moderation). Its badge shows what is waiting right now — pending uploads plus open reports.

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   “Review & Reports” now lives inside the admin area — with the tabs Media, Banned Users and Reports; Face Clusters only joins them when face recognition is part of the plan and switched on for the event. ① the tab row Media, Banned Users and Reports – Media only appears when review is part of your plan or uploads are still queued; Face Clusters slots in between as soon as face recognition is part of the plan and switched on for the event, ② the status row Pending, Unpublished and Published, each with its count next to it, ③ Review one by one starts the run with keyboard shortcuts; while the current list is empty the button stays greyed out.

2. Stay on the Media tab. Below it are the status tabs with live counters: Pending, Unpublished and Published.

3. Decide per tile with Approve or Reject — or work through the queue full-screen via the Review one by one button. Every decision takes effect at once and can be taken back with Undo last in the bar at the bottom.

Note

Plain moderators without an admin area still reach the same screen through the profile menu in the top right under Moderation (route /moderation). It is the same screen, just without the admin frame.

The full queue guide is under Moderation. You ban individual guests as described in Ban users.

Edge cases & troubleshooting

• “I can’t find the ‘Privacy & moderation’ tab any more.” It is called Moderation & Safety now, and access moved into its own Access tab. The address ?tab=privacy stayed the same.
• “Where is gallery protection / the default invitation code?” In the Access tab — which also holds the former invitation manager.
• “Where is the danger zone?” In the General tab, under the event basics.
• “I can’t see the photo approval system or the AI filter, or it’s locked.” Both are premium features — check your plan under Upgrade & plans.
• “My changes are gone after switching tabs or reloading.” They weren’t saved — watch for the red dot on the tab and click Save changes.
• “New photos don’t appear in the gallery.” Pre-moderation is active; approve them under Review & Reports in the Pending status.
• “The AI re-scan says ‘already running’.” Wait for the displayed countdown; then you can scan again.
• “My moderators can’t find the approval queue.” Turn on Show approval bar in the gallery — then they see the status tabs right on the gallery page.

Best-practice tips

• For corporate and children’s events: pre-moderation “Yes, review first” plus the AI filter on.
• At private celebrations, better leave pre-moderation off — otherwise every guest photo waits for you and the gallery looks dead.
• Turn on the approval bar in the gallery when several moderators should approve alongside each other.
• Before every deletion, download an archive — a deleted event cannot be restored.

Note

Related pages: Access & invitations, General settings, Moderation, plus the guest help Privacy and Report content.