Legal pages & imprint

Your gallery can show its own legal pages in the footer: an Imprint, a Privacy policy and Terms. For each of these three documents you decide individually whether it is inherited from your brand, generated as a template from your business details, written by you, linked to an external page, or hidden entirely.

Where to find the legal pages

The legal pages are not a settings area of their own and they are not under “Privacy & Moderation”. They are the third section inside the White-Label tab of your event settings.

Open the admin area of your event. If you are inside the gallery, reach it via the profile menu at the top right → Management → Admin portal.
- Phone
- Computer
Use the profile menu at the top right to reach the admin area.
In the sidebar, choose Settings (route /admin/settings).
At the top, click the White-Label tab (globe icon). The tab is labelled “White-Label” – not “Legal pages” – and only appears if your plan includes White-Label or a custom domain.
Scroll down to the third section Legal documents (document icon). Above it are the Branding and Your gallery URL sections.

The section is headed Legal documents, with the text: “Configure the imprint, privacy policy and terms shown in your gallery footer. By default each document is inherited from your brand.”

The three documents

There are exactly three legal cards, always in this order:

Document	Shown in footer	Typical use
Imprint	Imprint	Provider identification – required in many countries
Privacy policy	Privacy	How photo and user data is handled
Terms	Terms	Only needed in a contract or sales context

Each card works independently. You can, for example, link the imprint, generate the privacy policy from a template, and switch the terms off.

The five modes per document

At the top of each card you see a row of mode pills. The active mode is highlighted. Depending on your choice a different input area appears below. This is the heart of legal pages – each mode is explained individually here.

Inherit from brand (default)

The default for every document. The document is taken 1:1 from the parent brand. Below the pill row a hint “Inherited from brand: …” shows what the brand actually serves – e.g. “template”, “own text”, “external link”, “off” or “nothing (brand provides no document)”. If the origin is unknown, it reads “brand default”.

Useful if you book through a partner/reseller with their own brand and their legal pages fit you.
As a standalone host without a brand, inherit usually serves nothing – then you must pick one of the other modes for that document.

Template

PhotoGala generates a ready-made legal text automatically from your stored business and contact details. No typing required.

Below it the hint reads “Auto-filled from your business details. Preview before saving.”
Use the Preview template button to load the server-generated template and see it directly below in a preview box (headed “Preview”).
Check the preview before saving – the template is only as good as your stored details.
Edge case: If loading fails, the hint “Could not load the template.” appears.

Write your own

You write the text yourself in a large text box. It is hosted on your gallery and shown at your-gallery/legal/impressum (or /datenschutz, /agb).

Hint: “Write your own document (Markdown). It is hosted on your gallery.”
Format = Markdown: headings with #, lists with -, links as [text](url), bold with double asterisks. When displayed the Markdown is rendered.
Raw HTML does not work – it is shown as plain text for security reasons (protection against malicious code). Use Markdown syntax.
The placeholder in the field shows an example heading and a paragraph.
Quick start: Use Fill from template (small link at the top right of the card) to pull the generated template text into the field – the mode automatically switches to “Write your own”, and you then edit the text freely.
Edge case: If you save “Write your own” with an empty field, saving is blocked with “…: please add content or choose another mode.”

External link

The footer link points directly to an external page you host yourself (opens in a new tab).

Hint: “Link to an external page you host yourself.”
Enter the full address in the URL field, e.g. an https:// link to your existing imprint.
Only http and https addresses are accepted and forwarded. Other schemes are discarded; the legal page then counts as unavailable.
Ideal if you already run your imprint/privacy policy on your company website.
Edge case: If you save “External link” without a URL, saving is blocked with “…: please enter a URL for the external link.”

Off

The document is linked or shown nowhere – not even inherited from the brand. The hint reads: “This document is not shown anywhere.” Use it deliberately, e.g. to hide the terms entirely.

Saving & preview

Set the desired mode for each of the three documents and fill in the related fields (text or URL).
For Template or Write your own, use Preview template or the preview box to check how the text looks.
Click Save legal documents at the bottom right. While saving it reads “Saving…”. On success “Legal documents saved.” appears.

Before saving, all three documents are validated. The first problem – a missing URL for “External link” or missing text for “Write your own” – blocks saving and shows the matching hint. Fix it and save again.

Where guests see the pages

The configured documents appear as links in the footer of every gallery page (order: Imprint, Privacy, Terms). Only documents with a valid target are shown.

Template and Write your own open the internal page hosted on your gallery at …/legal/impressum (or /datenschutz, /agb).
External link opens the external address in a new tab.
Off and an empty “inherit” hide the document from the footer.

Fallback logic

Plain photogala.net gallery without its own configuration: the footer shows PhotoGala’s own imprint/privacy links (platform default).
White-Label gallery (custom domain / brand): no PhotoGala fallback. Here you (or your partner) are responsible; as long as nothing is configured the footer stays empty for legal pages.
Consequence: as soon as you use White-Label or a custom domain, you must provide your own legal pages.

Availability & permissions

White-Label required: the entire legal section is only visible if your plan includes the White-Label feature. Without it, neither the tab nor the section exists.
Owner only: legal pages are set by the event owner. Moderators have no access to settings.
On partner/reseller events: the partner may additionally manage the legal pages centrally and lock the section for you – then you do not see it and the legal pages come from the brand.

Troubleshooting

I cannot find a legal pages area. Your plan does not include White-Label – the tab does not exist. Check your plan, the Custom domain and the Upgrade.
The save button is grey. There is no unsaved change. Change a mode or content first.
“Please enter a URL” / “please add content”. For “External link” the URL is missing, for “Write your own” the text is missing. Fill the field or switch mode, then save again.
My HTML shows as plain text. Only Markdown is rendered, raw HTML is shown as text (protection against malicious code). Use Markdown syntax.
The external link does not open. The URL must start with http:// or https://; other schemes are rejected.
The footer still shows PhotoGala’s imprint. You are on a plain photogala.net gallery without your own configuration – that is the platform default. There is no such fallback on White-Label domains.
The template is empty or incomplete. The template draws from your business details. Add those or switch to “Write your own”.

Best practices

As a standalone host with a custom domain: set at least the Imprint and Privacy policy. Start quickly with Template, then if needed switch to “Write your own” via Fill from template and refine – or use External link to point at your existing website.
Use Preview template before saving to check the content.
Set Terms only if there is a contract or sales context; otherwise use “Off”.
Set the legal pages before you share the gallery link or QR code – the footer links should be live as soon as the first guests arrive.