Event Info

Event info is the place for everything your guests need to know beforehand: directions and parking, a short outline of the day, dress code, who to ask on site, notes about accommodation. One block of text, one image – and both land as a widget right on the event home page.

Included in every plan

Event info is free – just like Schedule, Thank You and DJ Wishes. You will find it in your event administration under Planning → Event Info.

Where to find Event Info

In the left-hand sidebar of your event administration it sits in the Planning section. One click unfolds four sub-items – they match the four tabs of the page exactly.

① Event Info in the Planning section, unfolded into Content, Display, Visibility and QR code. ② All tools holds the overview of every tool; the counter next to it tells you how many of them are active.

Enabling the tool

At the very top of the page sits the switch that decides everything else. While it is off, the box reads Enable tool with the note Makes the tool available to your guests. Once it is on, it reads Active – Guests can see and use this tool.

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① The Enable tool box – one click on the switch is enough, it saves immediately. ② While it is off, this hint reminds you; you may prepare the content anyway. The Event Info entry is then missing from the navigation, and the counter next to All tools is one lower.

Note

A disabled tool is not a deleted tool. Heading, text, image and every setting stay exactly where they are – they are simply invisible to your guests.

The layout: one text section, one image

The Content tab always has the same layout, from top to bottom:

1. Design – one of three display styles (explained further down).
2. Text – Heading and Content.
3. Image (optional) – an image shown above the text.
4. Save – and below it the Live preview.

• Heading – for example Everything at a glance. Up to 200 characters.
• Content – your actual text, written in the full editor (next section).
• Image (optional) – the drop area spells out the requirements: Landscape, at least 1200px wide. A sketch of the route or a photo of the venue works well here.

① The save row closes the form. As long as something is pending, Unsaved changes appears next to it. Above it you see the drop area for Image (optional) with its requirements.

Do not forget to save

Content is only applied with the Save button – unlike the switches on the Display tab, which take effect immediately. When you leave the page, Photogala warns you if something is still pending.

The Live preview at the bottom shows your current draft in the chosen design – before you even save. With the Desktop and Mobile buttons to the right above the preview you check how the text looks on a large screen and on a phone; on a phone, Mobile is preselected.

The Live preview shows the draft exactly as your guests will get it – including your event fonts and colors. The note below it leads to those settings via Open appearance.

The rich-text editor in detail

The Content field is not a plain text box but a full editor. Thank You and Custom Pages use the very same editor – everything here applies there too.

Formatting text

On the far left of the toolbar sit Undo and Redo, followed by three dropdowns:

① Paragraph style – always applies to the paragraph the cursor sits in. ② Font, here on Default. ③ Font size with four steps. Then come the character formats, the color swatch, the alignment, the lists, the link and the four insert buttons.

• Paragraph style – Text, Heading 1, Heading 2 or Heading 3.
• Font – a large selection grouped by category: Sans-Serif, Serif, Display, Handwriting and Monospace. Default keeps your event font.
• Font size – four steps: S, M, L and XL.
• Bold, Italic, Underline and Strikethrough.

The color swatch next to them opens the Text color picker:

① The swatch in the toolbar opens the picker. At the top you mix freely – via the field, the hue slider and the Hex, R, G and B inputs. ② Below sit the twelve presets: the first three are your event colors, followed by nine house tones – black, white, three grays and four muted shades.

If the selected text already carries a color, an extra link appears at the very bottom of the picker:

① Remove color resets the selected text to the default color. Without a color set, the link is missing – there would be nothing to undo.

Tip

Select the text before you click the swatch. The editor remembers exactly the spot that was selected when the picker opened – so you can take your time choosing a color without losing the selection.

Alignment, lists and links

① The three alignments Align left, Center and Align right. ② Next to them Bullet list, Numbered list, Quote and Divider.

• Quote – an indented block, good for a motto or a short welcome note.
• Divider – visibly separates one topic from the next.

The link button opens a small input field:

① The link button in the toolbar. ② The field below takes the address; Apply or the Enter key sets the link. If `https://` is missing, the editor adds it for you.

Clicking the link icon again removes the link. For your guests, links open in a new tab.

The four insert buttons

At the far right of the toolbar sit the buttons that place a whole block into the text – always at the cursor position:

① From left to right: Insert image, Insert collapsible section, Insert tabs and Embed tool. Each button places its block wherever the cursor currently sits.

Insert image

Insert image picks an image from your device – it is uploaded immediately and placed at the cursor position. Pasting from the clipboard and dragging and dropping work exactly the same way.

Click an inserted image and you get:

• Handles on the left and right – drag them to the width you want (between 10% and 100% of the text column).
• A small bar with align left, center, align right and a bin to remove it.

This image inside the text is not the same thing as the Image (optional) further down the form: one sits in the middle of the text, the other above the entire content.

Collapsible section

Insert collapsible section creates a section that folds away. You give it a title at the top and write the content below it as usual.

① The arrow folds the section open and shut inside the editor. ② Below it the content area – write here just like in the rest of the text. ③ The ✕ in the top right removes the whole block.

The difference between editing and viewing: in the editor, collapsible sections are open so you can edit them – your guests see them collapsed and open them with a click. Perfect for long answers to frequent questions.

Tabs

Insert tabs creates a block with two tabs to start with, which you can rename and extend – up to twelve of them.

① The tab bar: clicking the name renames it, the × next to it deletes the tab. ② The + button adds another one. ③ The content always belongs to the tab that is currently active.

Whichever tab is active when you save is the tab your guests see first. Handy when the same piece of information exists in several variants: By car, By train, On foot.

Embed tool

The last button in the toolbar, Embed tool, inserts the live content of another tool at the cursor position.

① The puzzle button Embed tool. ② The list below it: Schedule, Menu, Seating and DJ Wishes, followed by your Custom pages – only the published ones show up there.

Inside the editor you then see nothing but a placeholder card:

① The card names the embedded tool and carries the note Guests see the live content here. ② The bin removes the embed from the text again.

So the embedded content is not copied but loaded fresh every time: change the schedule later and the embedded version changes right along with it.

Embedded tools follow their own rules

If the embedded tool is disabled or currently outside its visibility window, guests simply see nothing in that spot. And: an embed inside an embed is no longer rendered – one level deep, no more.

Content per language

If your event is multilingual, a language bar appears above the fields.

① Select Translation Language: the buttons switch the version you are editing, Update all translates them automatically. The note below reminds you that the content is written per language.

Both the heading and the content go through this bar. Automatic translation recognizes formatted text and translates it section by section – formatting, images and embeds are kept. Which languages your event has is set in the General settings.

The three display styles

At the very top of the Content tab sits the Design block with the note Choose how it looks for your guests – the preview updates instantly.

① Classic – image on top, text below; the default, recognizable here by the tick. ② Centered – set centered, with a divider. ③ Banner – a large image with the title as an overlay on top.

• Classic – image on top, text below; simple and clear. This is the default.
• Centered – everything set centered, with a short divider under the heading and the image at a moderate width; festive.
• Banner – a large full-width image with the heading as an overlay on top. If you have not added an image, a colored title area in your event color appears instead.

The difference only affects presentation – the text stays the same. The chosen style does land in the draft, though: it only reaches your guests after you Save. Try the styles in the live preview first, one click is enough.

Example

You want venue, directions and dress code on the home page.

On the Content tab you leave Design on Classic and type Everything at a glance as the Heading. In Content you set a Heading 2 Venue, followed by two sentences about the address. Then Insert tabs, renaming the two tabs to By car and By train. At the bottom, Insert collapsible section with the title Dress code. As the Image (optional) you upload a landscape photo of the house at 1600px wide. Next to the button it says Unsaved changes – so hit Save; the Live preview below then shows exactly what your guests will get.

On the Display tab you switch Widget on the home page on and pick Elegant as the Widget style; you leave Entry in the guest menu on as well, so the info stays reachable through the tile row. These switches take effect immediately, without saving.

Your guests now find a card Everything at a glance on the home page. The collapsible section Dress code is collapsed there – unlike in the editor, where it stays open for editing – and of the tabs they first see the one that was active when you saved.

Visibility: working with fixed dates

Event info is meant as permanent information and therefore works with fixed dates. On the Visibility tab you pick one of three modes each for Visible from and Visible until:

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① Visible from, set to Immediately out of the box. ② Visible until, set to No end out of the box. ③ Save window – only this click applies the change.

• Immediately and No end – no boundary. Exactly right when the info should simply always be there.
• Fixed date – a specific date and time, for instance the day you send out the invitations.
• Event date – the boundary hangs off the event date, with a Time and ± days. This mode is mainly what Thank You needs.

Note

As long as no event date is set, the editor points that out and offers the Set now link right there. A boundary tied to the event date has no effect without one.

What your guests see

Event info reaches your guests along two paths, which you switch separately on the Display tab:

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① Entry in the guest menu places a tile in the Event info & tools row on the event home page. ② Widget on the home page shows the content directly as a card. ③ Order and your own entries in that row are set via Open menu editor. Both switches take effect immediately – nothing is saved here.

Switch Widget on the home page on and the Widget style picker appears below it. Without the widget on, it is not there – there would be nothing to style.

① The Widget style picker only appears with the widget switched on. ② Every card carries a name, a short description and below it a real preview with your text – here Classic, the default.

You can choose between Classic, Elegant, Minimal, Bold and Soft.

Note

As long as neither heading nor text nor image is set, no widget appears at all – so your home page never shows an empty card.

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This is how event info reaches your guests – reachable through the tile row.

The QR code tab additionally gives you a Direct link for guests. Guests scan the code and land directly on this tool page – no sign-in required.

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① Copy link puts the address on the clipboard; below it the address is spelled out. ② The three output buttons Export PDF, QR as PNG and QR as SVG. Not highlighted but sitting here too: Design in the Design Studio – that turns it into a poster in the [Design Studio](/help/en/admin/design-studio/).

Troubleshooting

• My changes are gone. You did not press the Save button on the Content tab. Only the switches save immediately.
• No widget appears on the home page. Check in order: is Enable tool on at the top? Is Widget on the home page on in the Display tab? Is anything saved at all? And does the current moment fall inside the visibility window?
• I cannot find the widget style picker. It only appears once Widget on the home page is switched on.
• Event info is missing from the navigation. Then the tool is disabled. Open it via All tools and switch it back on at the top.
• Guests only see the heading, not my text. The content is written per language. Switch to the missing language in the language bar and add the text – or have it translated automatically.
• The embedded tool shows nothing. It is disabled or currently outside its visibility window. An embedded custom page also has to be published.
• The image looks blurry or is cropped. Use a landscape image that is at least 1200px wide. In the Banner style it is cropped into a wide band – pick one with a calm center there.

Related pages

• For guests: Tools at the event – how event info reaches your guests.
• For hosts: Thank You · Custom pages · Schedule · Tooling – Overview
• Further reading: General settings – event date and languages · Design Studio – design QR posters