Scanning & using the QR code

The QR code is the fastest way in. Important: there isn’t just one. An event can have several QR codes in circulation, and they lead to different places.

How to scan

Open your phone’s camera app and point it at the code. A prompt appears — tap it, and the page opens in your browser. No account or app needed.

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After the scan you land here – the event's welcome screen.

Which code leads where

• Event QR — takes you to the event’s home page or into the gallery. This is the code on the poster and in the share dialog (“Scan with a phone camera to open the gallery”).
• Tool QR — goes straight to a single tool page: RSVP, Seating Plan, Menu, Schedule, DJ Wishes or the Digital Invitation. The host calls this the Direct link for guests: “Guests scan the QR code and land directly on this tool page — no sign-in required.”
• Printed cards and posters — for photo challenges and achievements the code opens the gallery already filtered to the matching task. In the Design Studio the host can pick the target freely (Link target: Event home page, Gallery or Custom link…).
• PhotoWall — the code in the corner of the screen is labelled Scan to view/upload.
• Share dialog — every guest can generate a code themselves: Scan to access.

A QR code can carry the access code

For password-protected events the host can build the access code into the link. Then you get in without typing anything. They decide this with the Embed password in link switch: “With the password embedded, guests land on the page without typing a password. Without it, they need to enter the gallery password.”

That is why one code may work instantly while another asks for a password.

Important: QR codes can grant different permissions

An embedded access code is at the same time an invitation code — and every invitation code carries a role. So which code you scanned also decides what you may do afterwards:

• Viewer — “Can view photos and like them”
• Contributor — “Can upload photos, complete tasks, and participate in challenges”
• Moderator — “Approve/reject content and manage basic event settings”

This explains why two guests at the same event can have different options: one came in via the poster, the other via a card with a different code.

Note

An invitation code can only be redeemed once per person. If you already have a role, scanning the same code again changes nothing. If something is missing — the upload button, for instance — ask the host for the right link.

Example

Three codes are in circulation at the same wedding. The event QR on the sign at the entrance takes you into the gallery – with it you are a Viewer and can look and like. Your place card carries a tool QR that opens the menu directly. And the photo booth has a card with the Contributor code – only after scanning that one do you get the upload button. Your neighbour at the table, who only scanned the sign, does not see it: same event, different code, different role. Scanning the same card a second time changes nothing, because an invite code counts only once per person.

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A template with a built-in code: scanning this QR brings the code's role along.

If scanning doesn’t work

• Make sure there’s enough light and hold the phone steady; move closer until the code fills the frame.
• If the camera app finds nothing, try the scanner inside Photogala: on the password screen there is a camera icon at the right of the field (Scan QR Code). It then says “Point your camera at a QR code to automatically fill the password field”.
• There is always the manual route: type the link printed under the code into your browser, or type the access code into the field.

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The built-in scanner: the camera icon sits on the right inside the Gallery Password field.

Related pages

• Joining an event
• Tools for guests
• As a guest or with an account
• Supported browsers & devices