Reporting & moderating content

To keep the gallery pleasant for everyone, you can report inappropriate photos. What happens next depends on your role – so this guide has three parts: for guests, for moderators, and for administrators/hosts.

Two things up front

Reporting only works from a photo’s fullscreen view, not from the gallery’s thumbnail grid. And: the report feature is always available – it is tied to no premium or feature switch and is open to every guest.

As a guest: report a photo

A report goes confidentially to the organizer, not to PhotoGala. The photo does not disappear right away – a moderator or the host reviews the report and decides what happens.

Step 1: Open the photo in fullscreen

The Report action only exists in the fullscreen/slideshow view. In the gallery, tap or click the photo you want to report so it opens large.

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The thumbnail view has no Report action yet – tapping a photo opens the fullscreen view first.

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In fullscreen you find the menu with the report action in the top right.

Step 2 – Option A: via the ⋮ menu (all devices)

The ⋮ menu works the same on phone, tablet and computer and is the most reliable way.

1. In the fullscreen view, tap the ⋮ button in the top right (labelled Open menu).

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   Under “Information”, the ⋮ menu lists Report with a flag icon.“

2. Under the Information heading, choose Report (flag icon). The Report content dialog opens.

Step 2 – Option B: right-click or long-press (fullscreen only)

Alternatively, open the same context menu directly on the photo:

• On a computer: right-click the photo in the fullscreen view.
• On phone/tablet: long-press (hold your finger on the photo a little longer).

The context menu that appears contains the same actions, including Report.

Fullscreen only

Right-clicking or long-pressing a gallery tile opens a different context menu (Open, Select, Like, Comments, Download …) – without Report. You must open the photo in fullscreen first.

Step 3: Choose a reason

In the Report content dialog you pick one of four reasons. Each reason has a short explanation right beneath it:

1. Choose the matching reason:

   • I appear in this image – request removal; the organizer reviews and can remove this image.
   • Inappropriate content – this content is offensive, harmful, or does not belong in this gallery.
   • Copyright violation – this content uses copyrighted material without permission.
   • Other – a different reason; please describe it in the text field below.

2. Optional: add a short note in the Add more details (optional) field to help the moderator.

3. Tap Submit.

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The report dialog with the reasons: I appear in this photo, Inappropriate content, Copyright infringement or Other – plus an optional text field.

With “Other”, the message is required“

If you choose Other, the text field becomes mandatory: the placeholder changes to “Please describe the problem…”, and submitting without text shows the hint Please provide details. The message may be at most 1000 characters; a counter in the bottom right shows “x/1000”.

Step 4: Confirmation

After submitting, a confirmation appears: Report submitted – “The organizer will review your report.” That tells you the report went through. You can cancel any time via Cancel or the X in the dialog header.

Good to know

• You can report the same photo only once. A second attempt fails with the note “You have already reported this content.” – that is not an error, it is intended.
• Other guests cannot see that or what you reported. For moderators, however, your nickname is visible (or “Anonymous”, if you have not set one).

Not working?

• No Report entry visible? Make sure the photo is open in fullscreen. The thumbnail grid has no Report entry.
• “Report could not be sent”? Usually a brief connection hiccup – just try again.
• If the photo is about you (“I appear in this image”), face search often helps you find every photo of yourself – provided the host has enabled AI face recognition.

For opening the fullscreen view, see also Viewing the gallery.

As a moderator: handle reports

If you have the moderator role, you review incoming reports on the moderation page.

Access via the profile menu

1. Open the profile menu in the top right (your avatar).

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   Under “Management”, the Moderation entry appears – only if you have the moderator role.“

2. Choose the Moderation entry (flag icon). With open reports, it shows a red badge with the count.

3. On the moderation page, open the Reports tab. This tab is always present (no feature switch) and also carries a counter badge of open reports.

Note

Even someone with only the moderator role (without an active content-moderation feature) reaches the page – but may then see only the Reports tab.

Filter reports by status

Within the Reports tab you split reports into three segments:

• Pending (clock icon) – not yet handled, with a red counter badge.
• Action taken (checkmark icon) – already unpublished or deleted.
• Dismissed (warning icon) – marked as unfounded.

The active filter is stored in the address and survives a page reload.

What each report shows

For each report you see a thumbnail (clicking opens the photo in fullscreen), a coloured reason badge, the reporter’s message, their nickname (or “Anonymous”), and the report date.

Reason labels differ

In the moderator view the reason labels are shorter than in the guest’s report dialog:

Guest chooses	Moderator sees
I appear in this image	Person in image
Inappropriate content	Inappropriate
Copyright violation	Copyright
Other	Other

Actions per report (only while “Pending”)

As long as a report is Pending, these actions are available – as buttons and via right-click/long-press on the report row:

• Dismiss – the report is unfounded, the photo stays in the gallery. Confirmation: “Report dismissed”.
• Unpublish – the photo is removed from the gallery (unpublished) but is kept and can be re-published. Confirmation: “Content hidden”.
• Delete – after the prompt “Delete content? The content will be moved to the recycle bin.” the photo goes to the recycle bin and can be restored from there. Confirmation: “Content deleted”.

Unpublish ≠ Delete

Unpublish = take offline (the photo is kept and can be re-published). Delete = move to the recycle bin. The Unpublish button only appears if the host has enabled the Content moderation feature – if it is missing, the feature is off.

Live updates

The report list updates in real time. On a new report you also get a notice: “New content report – a media item was reported. Review it in the moderation panel.”

As an administrator/host: keep the overview

As an administrator or host you additionally have full moderation at hand. Depending on feature and role, the moderation page shows up to four tabs:

• Media – approve pending photos, with the sub-tabs Pending / Unpublished / Published. Visible when content moderation is active or pending/hidden media exist. See Approving & moderating photos.
• Face clusters – only if AI face recognition is enabled as a tier feature and for this event.
• Banned users – always available. If someone repeatedly causes trouble, you can specifically restrict or ban them.
• Reports – always available (see the moderator section above).

Whether approval is required at all is set under Privacy & moderation.

Note

You assign the moderator, administrator and host roles when inviting. Without a moderation role, guests don’t see the moderation page – but they can still report. The Unpublish button and the Media tab depend on the Content moderation feature, which you enable under Settings → Features.