Setting up the photo wall

The photo wall shows your guests’ new photos live on a big screen – on a TV or projector. This page teaches you how to configure the wall in the admin portal field by field: branding, display speed and mode, which photos appear and which interactions are shown.

Setting up vs. viewing

This page is about setting up the photo wall in the admin portal. How you open the wall afterwards, start fullscreen and what happens live on it is covered in detail in the guest guide Live photo wall.

How to reach the photo wall settings

1. Open the profile menu in the top right of the gallery and choose the admin portal under Management. Details: Access your event / management.

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   Computer

   

   Reach the admin portal through the profile menu in the top right.

2. Open “Settings” in the left sidebar.

3. Click “Photo Wall Settings” in the tab bar at the top (the photo icon). The address changes to /admin/settings?tab=photo-wall.

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   Computer

   

   The “Photo Wall Settings” tab holds every building block of the live wall.

Two prerequisites

The photo wall needs two things, otherwise it won’t work:

• Plan entitlement: If your plan doesn’t include the photo wall, the tab shows a locked preview with an upgrade button instead of the fields. More: Plans & upgrade.
• The “Photowall Display” feature toggle: It lives in the “Features” tab. If it’s off, the photo wall button doesn’t even appear in the gallery. See Settings: Features.

Don't forget to save

Changes in this tab only take effect once you click the global “Save Changes” button at the bottom. A tab with unsaved changes shows a red dot ● in its label, and a dialog warns you when you navigate away. The “Open Photo Wall” link at the top of the tab opens the wall for testing but doesn’t save anything.

Advanced options

Some options sit inside collapsed “Advanced options” blocks within the sections. The “Show all advanced options” switch in the top right of the settings page opens or closes all of them at once.

Section 1 – Branding (logo)

The first section, “Branding”, places a logo on the wall.

1. In the “Logo Upload” field, drag an image file into the drop area or click it to pick a file.

2. The logo appears on the wall in the top left corner (top centre on narrow screens).

The logo is a separate premium feature

The logo overlay is unlocked separately from the photo wall plan. If the entitlement is missing, the section carries a “Premium” badge and shows a locked preview instead of the drop area. Important: even a logo you already uploaded stays invisible on the wall as long as the logo feature isn’t active.

Tip

Use a PNG with a transparent background and light, high-contrast colours – the wall has a dark look.

Section 2 – Display settings

The “Display Settings” section controls speed, mode and look.

Speed (always visible)

1. “Video Duration (seconds)” – how long each video plays in seconds (minimum 1, default 7). If a video is shorter than the value, the wall moves on immediately when the video ends.

2. “Repeat Videos” – short videos loop until the configured duration is reached.

3. “Image Duration (seconds)” – how long each photo is shown in seconds (minimum 1, default 5).

Mode & look

1. “Display mode” – choose between “Slideshow — one photo at a time” (default) and “Collage — grid of photos” (many photos at once in a grid).

2. “Ken Burns effect” – a slow pan and zoom across the photos for a cinematic feel.

3. “Photo fit” – how a photo fills its frame:

   • “Default” – standard behaviour (slideshow shows the whole photo).
   • “Fill frame (crop)” – fills the frame, cropping the photo (focal-point aware).
   • “Whole photo (dark bars)” – the entire photo with dark bars at the edges.
   • “Whole photo (blurred fill)” – the entire photo, with the border filled by a soft blurred version of the photo.

Only visible in collage mode

As soon as “Display mode” is set to “Collage”, these appear too:

• “Collage style” – the look of the grid: “Uniform grid”, “Polaroid”, “Vintage”, “Featured (highlight)” or “Justified rows”.
• “Grid columns” (1–8) and “Grid rows” (1–6). The “Auto” placeholder means the grid adapts automatically to the screen and the number of photos. A fixed value forces a fixed grid.

Advanced options: accent colour

The collapsed “Advanced options” block of this section holds “Accent colour”. This colour tints celebration banners and badges on the wall. The hex value is shown on the right, and the colour can be reset. Without a custom value, the wall inherits the event’s accent or primary colour (see Customize the look); as a final fallback it uses the brand blue #2563eb.

A pleasant baseline

For a calm TV picture, “Whole photo (blurred fill)” plus Ken Burns works well. An image duration of 4–6 seconds feels relaxed; very short values feel frantic. With many guests and fast uploads, collage mode shows more at once.

Section 3 – Content curation

The “Content Curation” section decides which photos run on the wall.

Album filter

“Show only selected albums” limits the wall to chosen albums. It’s a multi-select with the “All albums” placeholder – leave everything unchecked and photos from all albums appear. If no albums exist yet, it says “No albums created yet.”. You create albums under Manage albums.

Caution

The album filter needs the albums feature. Without it, the label carries a “Premium” badge and the field is locked.

Highlights

“Only show popular photos” hides photos until they’ve collected enough likes – great for a live “best of”. When the toggle is on, the “Required likes” field appears (minimum 1): a photo runs on the wall once it has at least that many likes.

Advanced options: recency

Inside the collapsed “Advanced options” block of this section:

1. “Recent photos only (minutes)” – show only photos from the last N minutes. 0 means all photos.

2. “Show older photos if none are recent” – appears once the minutes value is above 0 (on by default). Prevents an empty wall when nothing was uploaded recently.

3. “Jump to new photos” – shows freshly uploaded photos immediately as they arrive.

Tip

“Recent only” with the fallback enabled is perfect for a “what’s happening right now” feel without risking an empty wall. “Jump to new photos” makes uploads instantly visible to guests – rewarding and motivating. “Only show popular photos” suits a “best of” towards the end of the event.

Section 4 – Interaction settings

The “Interaction Settings” section controls which overlays the wall shows.

Always visible

1. “Show Captions” – shows captions and descriptions with the photos.

2. “Show QR Code” – displays the access QR code on the wall (top right, with a scan prompt). It’s hidden on narrow screens.

Advanced options: tasks, live celebrations & per-photo info

Inside the collapsed “Advanced options” block of this section:

1. “Show Tasks” – shows active photo tasks as a caption. “Show Task Image” adds an example picture for the task. You maintain tasks under Manage photo tasks.

2. The “Live Celebrations” subgroup (three toggles, off by default):

   • “Like celebrations” – a heart burst when a photo gets liked.
   • “Achievement unlocks” – a banner when a guest unlocks an achievement. See Achievements.
   • “Milestones” – celebrates upload milestones (100 photos, …). These are only celebrated when crossed live.

3. The “Per-Photo Info” subgroup (two toggles):

   • “Show uploader name” – shows who took each photo.
   • “Show like count” – shows the number of likes on each photo.

Tip

Keep the QR code on – it brings more uploads from guests. “Show uploader name” creates a personal, shout-out feel. Live celebrations boost engagement but can feel busy at very active events.

Opening the wall & fullscreen

1. There’s an info box at the top of the tab with the “Open Photo Wall” link. It opens the wall at /photowall for testing.

   

   The finished wall on your TV or projector.

2. For real operation, start fullscreen with the “Go Fullscreen” button at the top centre.

   

   “Go Fullscreen” runs the wall edge to edge.

All the ways to open the wall, the fullscreen mode and what happens live are in the guest guide Live photo wall. Related: Fullscreen and slideshow.

Troubleshooting

• No photo wall tab / locked preview: your plan doesn’t include the photo wall – an upgrade is required.
• Logo uploaded but not on the wall: the separate logo feature is missing.
• Album filter greyed out or “No albums created yet”: no albums feature, or no albums created yet.
• Wall stays empty: “Recent only” set too tight with the fallback off; or “Only show popular photos” with too high a like threshold; or the album filter points at an empty album.
• Changes gone: most likely not saved – watch for the red dot on the tab and click “Save Changes”.
• QR code missing on a narrow screen: that’s intentional – it only appears at desktop width.
• Milestone not celebrated: it’s only shown when crossed live, never backfilled.