Photo Wall Setup

The photo wall shows your guests’ new photos live on a big screen – a TV or a projector. The settings tab is organised around four questions, and this page follows the exact same order: How does it look?, What plays on it?, Which photos?, What gets overlaid?

Setting it up vs. watching it

This page is about setting up the photo wall in the admin portal. How you open the wall afterwards, start fullscreen and what happens live on it is covered in the guest guide Live photo wall.

How to reach the photo wall settings

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At the top of the tab, Controlling the wall during the party folds open: Space pauses, M toggles video sound, F goes fullscreen, ← → skip to the next photo. The wall itself deliberately has no buttons.

1. Open the profile menu at the top right of the gallery and pick Admin Portal under Management. Details: Go to event / management.

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   The profile menu at the top right takes you to the admin portal. ① your points and solved tasks, ② Profile options with My Profile, Language, Theme and Help, ③ Management with Account Settings, Moderation and Admin Portal – this section is missing until you hold a role for it, ④ Account with Sign out.

2. Open Settings in the left sidebar.

3. Click Photo Wall Settings (photo icon) in the tab bar. The address becomes /admin/settings?tab=photo-wall.

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   The switch sits at the very top, followed by the four questions the wall is made of.

The very first thing on the page is the switch Offer the photo wall. Below it come the heading Photo wall and the sentence “Four questions and the wall is running: how it looks, what plays on it, which photos make it onto the wall, and what gets overlaid.” with a short table of contents:

• Look: mode, photo fit, colour, logo
• Playback: display time, order, videos
• Selection: which photos make it onto the wall at all
• Overlays: QR code, names, live moments

Two prerequisites

The photo wall needs two things, otherwise it will not work:

• Plan entitlement: if your plan does not include the photo wall, the tab shows a locked preview with an upgrade button instead of the fields. More on this: Plan & upgrade.
• The “Offer the photo wall” switch: since the admin rework it sits at the very top of this tab – no longer in the Features tab. Its description says it literally: “Shows the photo wall button in the gallery and makes the wall reachable through its link.” With it off, guests find the wall neither through the button nor through the link. See also Settings: Features.

Do not forget to save

Changes in this tab only take effect with the global Save changes button at the bottom. A tab with unsaved changes shows a red dot in its label, and a dialog warns you when you navigate away. The Open Photo Wall link in the info box above (“View and test your photo wall configuration:”) opens the wall in a new tab for testing, but saves nothing.

Controlling the wall during the party

Below the info box sits the collapsed block Controlling the wall during the party. It lists the controls that are deliberately invisible on the wall itself:

• Swiping or ← → skips to the next or previous photo – a presenter remote works too, because it sends page-up/page-down, and those count as well.
• Space pauses and resumes (K does the same).
• M unmutes video sound.
• F goes fullscreen.

There are no buttons on the wall itself – it is a screen, not an app.

Question 1 – How does it look?

Display mode

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Section 1/4: the display mode on top (slideshow or collage), the photo fit below.

Two cards, described as “One photo after another — or many at once in a grid.”:

• Slideshow – “One photo after another, filling the screen.”
• Collage – “Grid of many photos, individual tiles swap.”

What the collage cannot do

As soon as you pick Collage, a notice appears right below it: “Collage mode has no video playback and no overlays on the individual photo — the affected settings are marked below.” Those blocks stay visible but are greyed out and carry the marker Slideshow mode only.

Collage mode also adds:

• Collage style – “The look of the grid — like the gallery styles. Photo swaps stay seamless in every style.”: Uniform grid, Polaroid, Vintage, Featured (highlight) or Justified rows.
• Grid columns and Grid rows with the placeholder Auto. The hint reads: “Leave on ‘Auto’ so the grid adapts to the screen and the photos. Set a value to force a fixed grid.”

Photo fit

“How each photo fills its frame.” – four cards:

• Default – “Adapts to the photo’s aspect ratio.”
• Fill frame – “Fills the area, crops the edges.” The crop follows the photo’s focus point.
• Whole photo – “Shows everything, with dark bars.”
• Whole photo, blurred fill – “Shows everything, edges softly blurred.”

Ken Burns effect

“Slow pan and zoom for a cinematic look.” On by default.

Accent colour

“Tints celebration banners and badges.” The hex value sits on the right, and the colour can be reset. Without your own value the wall inherits the event’s accent or primary colour (see Customise appearance); the last fallback is the brand blue #2563eb.

Logo Upload

Drag an image file into the drop area or click into it. The hint below reads: “Shown in the top left corner of the photo wall.” And that is where it stays – the wall has five fixed zones: top left the logo, top right the QR code, bottom left the photo context, bottom right the live celebration, bottom centre the status.

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Logo Upload sits in question 1. The image appears in the top left of the photo wall; without the matching plan a Premium notice replaces the upload field.

The logo is a separate premium feature

The logo overlay is entitled separately from the photo wall itself. Without the entitlement the field carries a Premium badge and a locked preview replaces the drop area. Important: even an already uploaded logo stays invisible on the wall while the logo feature is inactive.

Tip

Use a PNG with a transparent background and bright, high-contrast colours – the wall is dark.

Question 2 – What plays on it?

Image Duration (seconds)

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Section 2/4: image duration in seconds plus direction and time axis. The sentence below sums up what the wall makes of it.

“How long each photo stays on screen.” Minimum 1, default 5.

Direction & Timeline

These two fields sit side by side because they are one decision. Below them the page echoes the result in plain words: “The wall plays: …”

Direction – three cards:

• Newest first – “The wall always shows the freshest photo.”
• Oldest first – “Replays the evening chronologically.”
• Shuffled – “Mixes all photos — each one plays once before anything repeats.”

Timeline – two cards:

• Upload time – “When the photo was uploaded.”
• Capture time – “When it was taken (from the photo’s own data).”

Shuffled switches the timeline off

With Direction set to Shuffled, the Timeline is greyed out and carries the marker No effect with shuffled order – a shuffled order has no timeline. The echo sentence then reads: “The wall plays: all photos in random order — each once per pass.”

Jump to new photos

“Show freshly uploaded photos right away instead of waiting for their turn.” That rewards guests immediately after they upload.

Videos

A collapsed block of its own:

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The Videos section controls video length, repeat and sound. Play videos with sound is the switch that surprises people most at the party – some browsers only allow sound after a click, then the M key helps.

1. Video Duration (seconds) – “How long a video plays. If it is shorter, the wall moves on right away.” Minimum 1, default 7.

2. Repeat Videos – “Shorter videos play again until the video duration is reached.”

3. Play videos with sound – “Some browsers only allow sound after someone has clicked or tapped on the page. If it stays muted, the wall shows a hint — the M key unmutes it.”

When video upload is off

If video upload is switched off for the event, the videos block carries the notice “Video upload is off for this event.” – the three fields then do nothing. In Collage mode the entire block is greyed out, because a collage does not play videos.

Example: the TV in the hall

You set Image Duration to 6 and Video Duration to 10 seconds, turn on Repeat Videos, pick Whole photo, blurred fill plus the Ken Burns effect – a calm picture with nothing cropped away. Direction on Newest first, Timeline on Upload time; the echo sentence confirms it: “The wall plays: newest uploads first.” Add Jump to new photos so a freshly uploaded shot appears immediately.

The next morning at brunch you switch the same wall to Oldest first + Capture time – now the evening replays chronologically, in the order it actually happened rather than in the order things were uploaded.

Question 3 – Which photos?

The area opens with the sentence “This selection applies to slideshow and collage alike.”

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Section 3/4: albums and tasks as filters, each with its photo count. One match is enough – album OR task.

The preview count at the top

The area starts with a line telling you what your settings actually leave: “On the wall: 42 of 310 photos · 3 restrictions active”. Without restrictions it reads “— every photo of the event.”

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On the wall: shows how many photos your settings leave – with the active restrictions as chips. Open wall preview shows the result in a new tab; Reset all restrictions only appears once one is set.

• The number is “calculated with your current, not yet saved settings” – so you see the effect before you save.
• A time window (see Recency) is not included in that number; the line says so explicitly.
• Every active restriction shows up as a chip (Album: Ceremony, Photos only, From 3 likes, Last 60 min only …). Reset all restrictions clears everything – no confirmation dialog, but an Undo button that stays up for a few seconds.
• If nothing is left, the line reports “With these settings the wall stays empty.” and offers Why is it empty?: it lists, per restriction, how many photos there would be without it (“Without … it would be 118 photos.”).
• If very little is left it warns: “Only 4 photos — the wall will repeat itself very quickly.”

Where from

Albums and Tasks as chip lists. The hint above them matters, because it works differently from what people expect: “One match is enough: if a photo belongs to ONE album OR ONE task, it makes it onto the wall.” The two lists are not an AND.

• Nothing selected = no restriction.
• The No album chip specifically picks the photos that are in no album at all.
• If there is nothing yet, it reads “No albums created yet.” or “No tasks created yet.” with a link to Manage albums or Manage tasks.
• With many entries, Show more unfolds the rest.

Caution

The album filter needs the albums feature. Without it the label carries a Premium badge and the list is locked.

Media type

One choice: All media, Photos only, Videos only or Motion photos only.

Task relation

All photos (“Task photos and free photos”), Task photos only or Free photos only. This is a different thing from the task list under Where from: it is not about specific tasks, but about whether a photo belongs to a task at all.

Popularity

• Only show popular photos – “Hide photos until they have collected enough likes — a live ‘best of’.” With the switch on, Required likes appears (minimum 1).
• At most this many likes – “Give the quieter photos a stage — hide everything above this many likes.” 0 = no limit.

Recency

• Recent photos only (minutes) – “Only show photos from the last N minutes. 0 = show all.”
• Show older photos if none are recent – appears as soon as the minute value is above 0, and is on by default: “Prevents an empty wall when nothing was uploaded recently.”

People

This block needs AI face recognition:

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The People filter depends on face recognition: with it on, you pick individual people under In the photo. With it off or not in your plan, you get the way there instead – Turn on face recognition or See plans.

• Only photos showing these people – the event’s recognised people as chips. “A photo has to show every selected person. Nothing selected = no restriction.” While nothing has been recognised yet: “No people recognised yet — recognition starts as soon as photos are uploaded.”
• Min. people and At most people (0 = off) – “Show only group shots, or only portraits — counted from the faces detected in each photo.”
• Uploaded by – placeholder All guests; each name shows how many photos that guest contributed.

Two different locks

• If face recognition is merely switched off for this event, it reads “Face recognition is off for this event — without it there is no people filter.” with the link Turn on face recognition.
• If it is missing from your plan, the text is “The people filter needs AI face recognition, which your plan does not include.” with the link See plans.

More on this: AI processing.

Example: the wall for the coffee table

The ceremony is over, and now the wall should only show what has happened since – and no videos, because the projector has no sound. You pick Photos only under Media type and 120 minutes under Recency. The line at the top jumps to “On the wall: 86 of 310 photos · 2 restrictions active” – and points out that the time window is not even part of that number yet.

Now you also want group shots only: Min. people set to 3. The number drops to 0 and the line reports “With these settings the wall stays empty.” One click on Why is it empty? shows: “Without Min. 3 people it would be 86 photos.” So the people count was the culprit – you set it to 2 and the wall fills up again.

Question 4 – What gets overlaid?

Show QR Code

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Section 4/4: the QR code in the wall's top right corner, below it the overlays on the photo itself.

“Shows the QR code guests upload through in the top right corner. Hidden on narrow screens.” On the wall it carries the line “Scan to view/upload”. The link Design the QR code takes you straight to the QR design under Customise appearance.

On the photo

1. Show caption – “Shows the text the guest wrote for the photo.”

2. Who uploaded it – “Shows the guest’s name.”

3. Like count – “Shows the number of likes.” Only appears when likes are active for the event.

Note

In Collage mode this group carries the marker Slideshow mode only and has no effect there: in a grid of swapping tiles there is no “the one photo” a caption could belong to.

Show tasks

A collapsed block that only exists when photo tasks are active:

• Show the photo’s task – “Shows which task the photo belongs to.”
• Show example image – “Also shows the task’s example image.” Below it the hint “Requires ‘Show the photo’s task’.” – without the first switch the second does nothing.

You maintain tasks under Manage photo tasks.

Live moments

A collapsed block with three switches:

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Live moments puts reactions on the wall: Like celebrations (heart burst on a like), Achievements (banner on unlock) and Milestones (round photo counts). Their colour is the accent colour from question 1.

• Like celebrations – “Show a heart burst when a photo gets liked.”
• Achievements – “Show a banner when a guest unlocks an achievement.” See Achievements.
• Milestones – “Celebrates round numbers (100 photos, 500 photos …).” The celebrated marks are 10, 25, 50, 100, 250, 500, 1000, 2500, 5000 and 10,000 photos.

Below them the cross-link Colour of these overlays → accent colour – the celebration banners carry exactly the colour you set in question 1.

Milestones already passed are skipped

If you open the wall on an event that already has 300 photos, it does not retroactively celebrate 10, 25, 50, 100 and 250. Only what is crossed live gets celebrated – in this example the 500.

Tip

Leave the QR code on – it brings more guest uploads. Who uploaded it creates a personal, shout-out kind of mood. Live celebrations increase engagement but can feel restless at very active events.

Opening the wall & fullscreen

1. The info box at the top of the tab carries the Open Photo Wall link. It opens the wall at /photowall in a new tab – for testing, without saving anything.

   

   The finished wall on a TV or projector. The ring marks the QR card: guests scan it and upload straight away – you can also hide it in the photo wall settings. On a computer the wall is keyboard-driven: → / ↓ / Page Down move on, ← / ↑ / Page Up go back, Space (or K) pauses, F switches to full screen, M turns video sound on and off.

2. For real use, press F on the wall – it toggles fullscreen on and off. Esc also leaves it.

3. On touch devices (tablet, touch kiosk) there is no keyboard: a small round fullscreen button appears at the top centre there. It fades out after about ten seconds so it does not sit on the picture permanently – reloading the page brings it back.

Every way to open the wall, the fullscreen mode and what happens live on it are covered in the guest guide Live photo wall. Related: Fullscreen and slideshow.

Where guests find the photo wall button

With Offer the photo wall on, Photo wall appears in the gallery toolbar – but only from a certain screen width. That matters when you are explaining over the phone where somebody should click:

• From 960 px width Photo wall is its own button in the bar.
• Below 960 px the button disappears and lives in the ⋮ menu at the far right of the bar instead.
• The Map button has a different threshold: it is already its own button from 720 px.

The tablet case

Between 720 px and 960 px – that is, on many tablets in landscape – you see Map as a button but not Photo wall. That is neither a bug nor a missing feature: the photo wall is in the ⋮ menu there. For real use the wall belongs on a big screen anyway.

This is the button in the gallery toolbar – it opens the live wall.

Troubleshooting

• No photo wall tab / locked preview: your plan does not include the photo wall – an upgrade is needed.
• No photo wall button in the gallery: the Offer the photo wall switch at the top of the photo wall tab is off – or the screen is narrower than 960 px, in which case the entry sits in the ⋮ menu.
• Logo uploaded but not on the wall: the separate logo feature is missing.
• Album or task list empty or locked: no albums feature, or no albums/tasks created yet.
• The wall stays empty: click Why is it empty? – the diagnosis tells you, per restriction, how many photos there would be without it. Reset all restrictions is the fastest way back, and Undo restores the previous state for a few seconds.
• The wall keeps repeating itself: the preview count already warns you (“Only 4 photos — the wall will repeat itself very quickly.”). Loosen a restriction.
• Videos do not play / stay muted: Collage mode has no video playback. In the slideshow the sound stays muted until someone has clicked on the page once – the M key unmutes it, and the wall shows the hint itself.
• Timeline greyed out: Direction is set to Shuffled – the timeline has no effect then.
• Captions/names do not appear: the wall is running in Collage mode; the On the photo group only applies to the slideshow.
• Changes gone: probably not saved – watch for the red dot on the tab and click Save changes.
• QR code missing on a narrow screen: that is intentional – it only appears from 720 px width.
• Milestone not celebrated: marks already passed when the wall opens are skipped silently; only what is crossed live gets celebrated.

Related topics

• Live photo wall – the guest guide: opening, fullscreen, what happens live.
• Settings: Features – where the other gallery switches live.
• Customise appearance – the colours the wall inherits its accent from, and the QR design.
• Manage albums – the basis for the album filter.
• Manage photo tasks – for the task filter and the task overlay.
• AI processing – prerequisite for the people filter.
• Plan & upgrade – if the photo wall or the logo is locked.