Accept or decline (RSVP)

RSVP lets you reply to your host online — whether you are coming, who you are bringing and what you would like to eat. It takes less than a minute and saves you the phone call.

Two ways into the form

The reply form deliberately does not appear on the event home page, nor in the tool bar. You only reach it through what your host sent you — and there are two kinds of that.

The personal link. Your host can create an individual link for every guest (they export the list for themselves). Open one of those and you are recognised straight away: your name sits in a small card at the top, and if you have already replied, your previous answer is fully pre-filled — acceptance, plus-ones, menu choice, contact details, message. You only change what has actually changed.

Reply form opened through a personal link, with the name card at the top and the step indicator showing Step 2 of 6 — Through the personal link: ① Your **name** is already at the top in a card. ② The step indicator starts at **Step 2** — the name step is skipped because it is clear who is replying.

The general QR code. Every guest gets the same code, printed on the invitation card for example. Here you first type your first name and last name; the server matches you against the guest list.

Why you have to type your name

There is no guest list to pick from — and that is deliberate. A name picker would tell anyone who scans the QR code who else is invited. So the guest list never leaves the server: you type your name, and the matching happens on the server side.

The same applies to the seating wishes further down: there are no name suggestions there, and you get no feedback on whether the name could be matched. Otherwise the field would be a way to query the guest list.

More on this under Why do I have to type my name?

Replying step by step

By default a guided reply wizard walks you through the form: one question per screen, with Next and Back in between, and a progress bar with the line Step 1 of 3 above it.

First step of the reply wizard with first name, last name and the Next button — One question per screen. The top shows how much is still ahead of you. ① The **step indicator** with the progress bar. The total is not fixed: it grows as soon as you accept and your host has switched on menu choice, questions, contact details, dietary needs, plus-ones or seating wishes — a decline goes straight to the message step. ② **First and last name**. This step is skipped if you arrive through your personal invitation link, because your name is already known. ③ **Next** moves you on; on the yes/no question your answer itself already moves you forward.

These steps can appear — in this order:

What’s your name? — first and last name. Skipped if you arrived through a personal link.
Will you join us? — two large cards: I’m in! or Sadly not. One tap is enough, the wizard moves on by itself.
Your menu selection — pick what you fancy for each course.
A few more questions — your host’s own questions.
How can we reach you? — email address and/or phone number.
Dietary requirements — anything to know about your meal.
Are you bringing anyone? — add your plus-ones.
Who would you like to sit next to? — up to three names.
Almost done! — a summary of your reply plus an optional message. This is where Send answer sits.

Only the steps your host actually asks for show up. If you decline, the wizard jumps straight from the second step to the last one — everything else is moot.

Second step of the wizard with the cards I'm in and Sadly not — The key question: ① The step indicator. ② The heading **Will you join us?**. ③ **I'm in!** or ④ **Sadly not** — one tap on either card is enough, the wizard turns the page for you. You do not need a **Next** button here.

Everything on one page

Your host can also switch the wizard off. Then you get the same fields stacked on a single page — no step indicator, with Send answer at the very bottom. Nothing changes in substance; the wizard is simply nicer on a phone.

Classic view without the wizard, showing name fields, the accept cards and the menu below — The classic view: ① **Your name** with first and last name side by side. ② The two cards **I'm in!** and **Sadly not** — the chosen one is highlighted. Everything else (menu, questions, plus-ones …) follows directly below on the same page.

If menu selection is switched on, you see the courses of the event and the dishes below them as cards — with a photo, a short description and labels such as vegetarian or gluten-free.

Menu step of the reply wizard showing the starters to choose from — ① The step indicator. ② The **course** as a subheading — *Starter* here. ③ A **dish card** with photo, short description and labels. You may pick one dish per course.

Tapping a card selects the dish; a check mark appears in the corner.
Tapping again clears the selection. So you do not have to choose something in every course.
Dishes without a photo look exactly the same, just without the image — that makes no difference to the selection.

Main course with one selected dish showing a check mark and an unselected dish below it — What a selection looks like: ① The **chosen dish** has a coloured border. ② The **check mark** in the corner confirms the choice — a second tap clears it again. ③ An **unselected** dish in the same course stays plain.

If not everything fits on the card, the large view helps:

Dish card with a plus one pill among the labels and the Show more button — When the card runs out of room: ① The +1 pill means there are more labels than fit side by side. ② **Show more** opens the dish in full.

Large view of a dish with photo, all labels and the Select button — The large view: ① The **photo** at full width. ② **All labels** spelled out — including the ones hidden behind *+1* on the card. ③ **Select** takes the dish; if it is already chosen, the button reads **Remove choice**. **Cancel** next to it only closes the sheet.

Your host’s own questions

Your host can ask any question they like — about the shuttle, the hotel or your favourite drink. There are three kinds:

Single choice — a dropdown. The top entry reads No choice until you pick something.
Multiple choice — checkboxes, as many as you like.
Free text — an input field with the placeholder Your answer.

Step A few more questions with two dropdowns and the Own answer field — Two single-choice questions from the host. ① The **dropdown** of a question — while nothing is picked it reads **No choice**. ② If your host allows it, the field **Own answer (optional)** lets you write something of your own.

Multiple choice with ticked boxes and a free-text question below — The other two kinds: ① **Multiple choice** — tick as many boxes as you like. ② **Free text** with the placeholder **Your answer**.

Required questions are marked with a red asterisk after the question.

Required question with a red asterisk and a faded, unclickable Next button — A required question blocks the step: ① The **red asterisk** after the question marks it as required. ② **Next** stays faded and cannot be pressed until you have answered.

The spelled-out notice Please answer the questions marked with * first. only appears in the last step, above the Send answer button — inside the wizard you first notice an open required question through the faded Next. In the classic view the notice sits directly above the send button. The same goes for email or phone if your host made them required.

Leaving contact details

If your host asks for them, this is where you say how to reach you. Both fields can be optional or required independently of each other — a required field carries a red asterisk after its label.

Step How can we reach you with a required email field and an optional phone field — ① The heading **How can we reach you?**. ② **Email address** — with a red asterisk here, so required. ③ **Phone number** without an asterisk, so optional.

Stating dietary requirements

If your host asks for them, this is where you note what matters about your meal. The answer goes straight to whoever is planning the catering.

Step Dietary requirements with a filled-in text field — ① The heading **Dietary requirements**. ② The field with the placeholder **e.g. vegetarian, nut allergy** — free text, not a list to pick from.

Bringing a plus-one

If your host allows plus-ones, tap Add plus-one. How many you may add is up to your host — with a personal link they can even set it per invitation. Once your allowance is used up, the button disappears.

Plus-one step with the name field and the heading Menu for Liam — Every plus-one gets their own block: ① The field **Name of your plus-one**. ② As soon as the name is there, the menu block below reads **Menu for Liam** — so your plus-one picks their own food.

Every plus-one gets their own block with:

Name of your plus-one — as soon as you type it, it becomes the block’s heading; until then it reads Plus-one 1.
their own menu selection (heading Menu for …) — so you do not all have to take the same thing.
their own Dietary requirements (optional) field.

The cross in the top right of the block (Remove plus-one) takes them out again.

Stating seating wishes

If your host asks for them, you can name up to three people you would like to sit next to. Enter a first name and optionally a last name and tap Add person — the name then appears as a small chip you can remove again via its cross. A first name on its own is enough if it is unique on the guest list.

Step Who would you like to sit next to with one chip and a half-filled name field — ① A wish you already added sits there as a **chip**; the cross next to it removes it. ② **Add person** takes the name from the fields above. The note underneath tells you your allowance.

You do not need to name your plus-ones here — they sit with you anyway. That is also why this step comes after the plus-ones in the wizard.

Sending and changing your answer

The last step is called Almost done!. It sums up what is about to be sent and leaves room for a message to your hosts.

Last step Almost done with the line You accepted and the Send answer button — ① The **summary**: your acceptance or decline, your name and your plus-ones. ② The field for a **message** to your hosts — optional. ③ **Send answer** submits everything.

A decline takes the short route: after the second question you are already in the last step.

Last step after a decline showing Step 3 of 3 — After a decline: ① The step indicator jumps to **Step 3 of 3** — menu, plus-ones and seating wishes are skipped. ② The summary confirms **You declined**.

Once sent, you get a confirmation: You’re in! or Answer saved, with your name, your plus-ones and — if you gave any — the line Seating wish noted.

Confirmation page with the heading You're in and the Change answer button — Done: ① The **confirmation** with your name and your plus-one. ② **Change answer** opens the form once more — with everything you just entered.

Want to correct something? Tap Change answer under the confirmation. Later on you can open the same link again: with a personal link your last answer is pre-filled, and the new answer replaces the old one. With the general QR code you type your name exactly as you did the first time, so the answer is matched to the same entry.

Reply deadline

RSVP can have a time window — your host decides from when until when replies are accepted. That visibility window is the reply deadline: once it has passed, the form is no longer reachable and the link leads nowhere. Contact your host directly in that case.

Troubleshooting

Sending shows an error saying I am not on the list. Your host has switched off self sign-up — then only names already on the guest list can reply. Check the spelling or ask for a personal link.

My name is recognised, but my old answer is missing. Pre-filling only works with a personal link. With the general QR code the form always starts empty. What happens when you send again depends on whether your host allows self sign-up: if it is off, your new answer replaces the old one. If it is on, a second entry is created that your host merges with the first one later — that way no stranger can overwrite an existing reply. If you want to be sure your change gets through, tell your host or use your personal link.

I see no menu selection even though there is a menu. The menu question inside RSVP is a separate switch. Your host can show the menu without asking you to choose from it.

The Next button stays faded. Something is still missing in the current step: your name, the accept-or-decline card, a required question or a required contact field. Answer it and the button becomes active again.

The Send answer button stays greyed out. Then something from an earlier step is missing. The notice above the button tells you what — go back with Back and fill it in.

The link does not work any more. Either the reply deadline has passed or your host switched the tool off. A personal link can also stop working if the guest-list entry was deleted.

Do I need an account? No. Photogala quietly creates a guest session in the background so your answer can be saved. You do not have to sign up.

Tools in the eventWhich other tools exist and where to find them.

Find your seatAfter accepting: find your table and seat in the plan.

The digital invitationReply without leaving the invitation page.

For hosts: Set up RSVP — how the invitation is created and sent.